Admission InformationAdmission information of Japanese language department
Japanese Language CourseApplication Guidelines
Application Guidelines
The number of students to be admitted
■ 2-year course (April admission) / 120 students
■ 1.5-year course (October admission) / 120 students
■ 1-year course (April admission) / 20 students
Recruitment period
■ 2-year course / 1-year course (April enrollment) →July ~ October
of the previous year■ 1.5-year course (October enrollment) →February ~ May of the same year
Eligibility for application
1. Those who have completed at least 12 years of formal school education in a foreign country, 2
. Have a history of Japanese study at a Japanese educational facility for at least 150 hours, and have a level equivalent to Level 5 of Japanese ability, 3
. Have a clear
purpose of study and career path after graduation 4. Have a guarantee
of reimbursement of accommodation expenses such as tuition and living expenses while enrolled at our school5 Japanese. You have never applied for a "status of residence" and have not been denied.
Japanese Language CourseFlow of application
Flow of application
1
Interview at the local
There are cases in which, you are going to the specified places for interview depends on the areas you live.
There are some difficulties for interview depends on the areas and schedules.
2
Passing the interview
20,000 JPY application fee is required with documents.
For April intake, please send us the all documents by the end of November in a year before, for October intake, by the end of May.
3 Screening of school documents It will take about 2 months, until COE ”Confirmation Of Enrollment” gets issued, after applying.
4
Issue of school admission
We will send you the bill of school fee after your COE "Confirmation Of Enrollment" gets issued.
If you decline admission after the Certificate of Eligibility has been issued, the application fee of 20,000 yen and the admission fee of 100,000 yen will not be refunded.
5
Immigration Bureau Screening
When you receive an invoice for tuition fees, etc., please transfer it to our designated account as soon as possible.
The original of admision letter and COE will be sent affter the confirmation of your payment.
6 Issue of COE "Confirmation Of Enrollment" Please do the entry procedure at the consulate in your country, after admission letter and COE are delivered.
7 Payment of school fee In case immigration inspection did not get passed, the fee besides documents fee and admission fee will be returned.
8 Delivery of admission letter and COE Please let us know the date of your arrival. We will pick you up at the airport.
9 Rescreening by the consulate
10 Entrance
Japanese Language CourseList of application documents
List of application documents
1 Admission Application
■ Please be sure to fill in the form by the applicant himself/herself. Substitutions are not permitted.
■ Please be sure to write the alphabet (English notation) above your name.
2 Resume
■ Please be sure to fill in the form by the applicant himself/herself. Substitutions are not permitted.
■ Please be sure to write the alphabet (English notation) above your name.
3 Copy of the Applicant's Passport
Please submit a copy of the all pages with mention.
Please aqquire the passport by the time an applicant submit the application to HIBC.
4 Reason for studying Japanese and plans after graduation.
■ Please be sure to fill in the reason for attending the school in detail. Substitutions are not permitted.
■ If you are 25 years old or older and wish to enroll, please explain in detail how you applied for your application.
5 Certification of Japanese Language Study
The form must be completed by a teacher/chairperson, signed/stamped by the principal, and returned in a securely sealed envelope.
The applicant is required to have studied Japanese more than 150 hours before applying to HIBC.
6 International certificates or documents improving Japanese language ability level.
If an applicant has taken any Japanese international Exam (Ex; JLPT, J-TEST or NAT-TEST) Please submit a copy of result.
7 5 photographs of the applicant (4.0cm x 3.0cm)
The photographs must have been taken within 6 months of apply and they must be clear with a plain background. The applicant should be facing front and should not be wearing a cap or a hat.
Applicant's name and nationality must be written on the back of each photo.
Affix one photograph to the Admission Applicant form.
8 Explanation of visa denial and resubmitting the visa application.
If an applicant has ever been denied to obtain a Student Visa by Japanese Immigration Office, please explain the reason of denail, and submit the document proves how he/she improves to solve the problem.
9 Certificate of Graduation from High School or Original Diploma.
For those still in school, submit a certificate of Student Registration.
10 Certificate of final Academic Background
■ If your last education is not high school, please submit a graduation certificate or original diploma from that school. If you are applying from mainland China, please be sure to submit the original diploma.
■ If you have graduated from a four-year university in mainland China, please submit the original bachelor's degree certificate.
■ If you are currently in school, please submit a certificate of enrollment.
■ If you are taking a leave of absence and coming to Japan, please submit a certificate of reinstatement from the school.
11 Grade Report Certificate or School Record
Grade report certificate or school record issued by the applicant's high school and final education institution graduated.
12 Graduation Certification
Those from
mainland China■ Those who have graduated from a regular ordinary high school or a four-year university in mainland China or above must graduate or obtain a degree certificate from the > (http://www.cdgdc.edu.cn) of the Degree and Research Student Education Development Center of the Ministry of < Education. Please be sure to specify "Hiroshima International Business College" as the certification report address. The mechanism code is "B652".
Those from
Vietnam ■ If you have graduated from a regular high school or university in Vietnam, please obtain a graduation certificate at VN-NARIC.
13 Certificate of employment if previously employed
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■If you are attending a Japanese language school while you are in high school or university, or if you are attending a Japanese language school while you are employed, please submit an explanation of whether it is possible to attend at the same time.
14 Certificate of reinstatement after completion of the course.
Please submit a certificate of employment with description of their job and the period of employment.
15 Certificate of dispatch / reinstatement if being sent to study by the present employer of returning to the present employment.
Please submit a certificate with the date of the reinstatement clearly stated.
16 Docements of entering Japan previously
Please submit a certificate with the applicant's duration of employment and the date of the reinstatement clearly stated.
17 Household registration book and ID card
Certificate of explanation documets of the applicant's visiting Japan if he/she has visited in Japan before.
Certificate of training / working if applicant has visited Japan for training / working purposes. Please submit a document the clarifies the content, period of employment, financial compensation, and name of institution where the applicant trained or worked.
18 (In case of an applicant self-bear school expenses and the cost of living)Certificate of income tax paid or certificate of annual income.
Please submit the authentic act of of the family relationship and copy of the household registration book writing pages and ID card.
19 (In case of an applicant self-bear school expenses and the cost of living) Certificate of income tax paid or certificate of annual income.
Please submit a certificate of income taxpaid issued by tax office.
20
Please submit a certificate issued by a bank which is capable of transmitting money to abroad.
Certificate must be officially authorized, and must include the address, phone number, fax number, the name of bank.
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About the payment Provision of payment and restoration
"The payment of new students is written as follows but the final expenses include of dormitory fee (depends on the dormitory you are going to stay) is all difference depends on the person, so please make sure the bill we issued, and pay it in full.
After confirmation of the payment, the preparation of acceptance of students (such as purchase of text books, arrangements of the dormitory rooms, procedure of health insurance) will be transacted."
The part of fee is going to be returned under the situation as follows
1. If the Certificate of Eligibility is not issued→ all
paid fees will be refunded except for the entrance examination fee (20,000 yen).
2. If you have been issued a Certificate of Eligibility but do not apply for an entry visa and do not come to Japan→ all
payments will be refunded except for the application fee (20,000 yen) and the admission fee (100,000 yen).
*Please return the Certificate of Eligibility and Letter of Admission.
3. If you apply for an entry visa at an overseas diplomatic mission but are not approved and are unable to come to Japan→ all
payments will be refunded except for the application fee (20,000 yen) and the admission fee (100,000 yen).
* It is necessary to return the admission letter and confirm that the visa was not issued by the diplomatic mission abroad.
4. If you have obtained an entry visa but declined (canceled) your admission before coming to Japan→ all
payments will be refunded except for the application fee (20,000 yen) and the admission fee (100,000 yen).
* The entry visa (visa) has not been used and must be confirmed to have expired.
5. If a student who has obtained an immigration visa (visa) and enrolled in Japan drops out→ the
full amount of tuition fees, other expenses, and dormitory fees will not be refunded.
* However, if there is an unavoidable reason, please explain the reason to the school. After consultation with the school (the final decision is left to the principal), a portion of the payment may be refunded.
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Documents to be submitted by the bearer of expenses (regarding school and living expenses)
If the expense bearer lives abroad
1 Letter of paying expenses
■The excpenses bearer must fill in the form in his/her mother tongue. (Documents written by someone other than the expenses bearer will not accepted.)
2 Certificate of relationship with an applicant
■In case of paying expenses by family, it is required to prove the relationship between the person and an applicant such as birth certificate. ■In case of paying expenses by other than family members, it is required to prove the relationship between the person and applicant such as pictures or letters.
3 Certificate of employment
■Please submit a copy of company / business resister if the expense bearer is a company representative / executive.
4 Certificate of annual income.
■Certificate of annual income for last three years is only admited.
5 Certificate of income tax paymet
■Please submit a certificate of income tax payment issued by tax office.
■Certifaicate of income tax payment for last three years is only admitted.
6 Certificate of bank balance
■Please submit a certificate issued by a bank capable of transmitting money abroad.
■Certificate must be written on letter head, and must include the address, phone number, fax number, the name of bank.
7 A copy of bankbook of No.6
8 Explanation of funds formation process
■The explanation of formation which had been presented by bank balance (No.6) for last three years to show how you intend to manage the payment of applicant's expenses.
If the expenses bearerlives in Japan
1 Letter of paying expenses
■The excpenses bearer must fill in the form in his/her mother tongue. (Documents written by someone other than the expenses bearer will not accepted.)
2 Certificate of employment
■Please submit a copy of company / business resister if the expense bearer is a company representative / executive.
3 Certificate of annual income.
■Please submit one of the following documents instead. Certificate of residential tax or income tax paid, stating the amount of gross income. ■Copy of the certificate of Taxation from the source of income or certificate of final income tax return. (in duplicate)
4 Certificate of bank balance
■Please submit a certificate issued by a bank capable of transmitting money abroad.
■Certificate must be written on letter head, and must include the address, phone number, fax number, the name of bank.
5 Stamp registration
6 Certificate of relationship with an applicant
■Copy of a family register if the expenses bearer is related to the applicant by blood. If the expenses bearer is not related to the applicant by blood, please clarify the relationship with the applicant.
7 Resident resistration on which the name of all the expense bearer's family members are listed.
■If the expenses bearer's family members are foreig nationails in Japan, please submit a residence card for foreigner.
If the expense bearer is a company or public corporation.
1 Letter of paying expenses
■The person in charge must fill in the form under his / her hand and seal. (Documents eritten by someone other than the expense bearer will not be accepted.)
2 A copy of company / business register
3 Statement of accounts
4 Document for clarifying the relationship between the applicant and the company which bear expense.
if accepting from the related company.
5 Certificate of bank balance
■Please submit a certificate issued by a bank capable of transmitting money abroad.
■Certificate must be written on lette head, and must include the address, phone number, fax number, the name of bank.
NoteFor April intake, please submit all the documents for application which are made after August of the previous year.
For October intake, please submit all the documents for application which are made after February of the same year.
A Japanese translation must be attached to any document written in any language other than Japanese.
A translator's signature and contact address must be written on Japanese translation.
If documents other than those listed above are requested at the time Status of Residence is being reviewed, pleasesubmitas quick as possible.
Japanese Language CourseApplication Download
Application Guidelines
DownloadApplication form of Japanese language course （English Excel ver）
DownloadApplication form of Japanese language course （English PDF ver）
DownloadApplication form of Japanese language course （Vietnam Exce ver）
DownloadApplication form of Japanese language course （Vietnam PD ver）
DownloadApplication form of Japanese language course （Chinese Excel ver)
DownloadApplication form of Japanese language course （Chinese PDF ver）
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