Admission InformationAdmission information of Japanese language department

Japanese Language CoursePplication Guidelines

Pplication Guidelines

The number of students to be admitted

2 years course (entrance in April)
1.5 years course (entrance in October)

Application period

2 years course ➡ between July and October in a year before
1.5 years course ➡ between Feburuary and May in the same year

Eligibility for application

Those who have completed 12 years of education or equivalent in a foreign country.
Those whose total hours of studying Japanese exceed 150 hours and higher than level 4 in Japanese Language Proficiency Test.
Those who have the specific aim to study and what they want to do after graduation.
Those who can meet the payment of tuition and living expenses while they are in Hiroshima International Business College.
Those who have been a student at the other Japanese language institute are not eligible to apply.

Application method

Application period

Japanese Language CourseFlow of application

Flow of application

1 On-site interviews Depending on your region, you may be asked to go to a designated location.
Depending on the region and schedule, interviews may be difficult.

2 Passed the interview 20,000 JPY application fee is required with documents.
For April intake, please send us the all documents by the end of November in a year before, for October intake, by the end of May.

3 Screening of school documents It will take about 2 months, until COE ”Confirmation Of Enrollment” gets issued, after applying.

4 Issue of school admission We will send you the bill of school fee after your COE "Confirmation Of Enrollment" gets issued.
And please note that 100,000 JPY for the entrance fee is not returned in any case you cancel the entrance after COE is issued once.

5 Immigration Bureau Screening Please transfer the school fee to the selected bank account of Hiroshima International Business College immedeately after the bill is delivered.
The original of admision letter and COE will be sent affter the confirmation of your payment.

6 Issue of COE "Confirmation Of Enrollment" Please do the entry procedure at the consulate in your country, after admission letter and COE are delivered.

7 Payment of school fee In case immigration inspection did not get passed, the fee besides documents fee and admission fee will be returned.

8 Delivery of admission letter and COE Please let us know the date of your arrival. We will pick you up at the airport.

9 Rescreening by the consulate

10 Entrance

Japanese Language CourseList of application documents

List of application documents

1 Admission Application

Must be completed by the applicant. Documents written by someone other than the applicant will not be accepted.
The Alphabets must be written on the above of your name

2 Resume

Must be completed by the applicant. Documents written by someone other than the applicant will not be accepted.
The Alphabets must be written on the above of your name

3 Copy of the Applicant's Passport

Please submit a copy of the all pages with mention.
Please aqquire the passport by the time an applicant submit the application to HIBC.

4 Reason for studying Japanese and plans after graduation.

Must be completed by the applicant. Documents written by someone other than the applicant will not be accepted. The applicant's purpose for studying Japanese and planfor the future must be clearly outlined.
We recommend that an applicant who is over 25 years old should explain the reason of application specifically.

5 Certification of Japanese Language Study

The form must be completed by a teacher/chairperson, signed/stamped by the principal, and returned in a securely sealed envelope.
The applicant is required to have studied Japanese more than 150 hours before applying to HIBC.

6 International certificates or documents improving Japanese language ability level.

If an applicant has taken any Japanese international Exam (Ex; JLPT, J-TEST or NAT-TEST) Please submit a copy of result.

7 5 photographs of the applicant (4.0cm x 3.0cm)

The photographs must have been taken within 6 months of apply and they must be clear with a plain background. The applicant should be facing front and should not be wearing a cap or a hat.
Applicant's name and nationality must be written on the back of each photo.
Affix one photograph to the Admission Applicant form.

8 Explanation of visa denial and resubmitting the visa application.

If an applicant has ever been denied to obtain a Student Visa by Japanese Immigration Office, please explain the reason of denail, and submit the document proves how he/she improves to solve the problem.

9 Certificate of Graduation from High School or Original Diploma.

For those still in school, submit a certificate of Student Registration.

10 Certificate of final Academic Background

The original certificate of graduation from the final education institution attended if the applicant proceeded on to university, graduate school junior college, vocational school, etc.
Please submit the original of the certificate of bachelor degree who has graduated 4 year university in the main land of China.
For those still in school, submit a certificate of Student Registration.
If you come to Japan on temporary absence from school, please submit proof of permission fpr re-enrollment

11 Grade Report Certificate or School Record

Grade report certificate or school record issued by the applicant's high school and final education institution graduated.

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Please submit a certificate of employment with description of their job and the period of employment.

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Please submit a certificate with the date of the reinstatement clearly stated.

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Please submit a certificate with the applicant's duration of employment and the date of the reinstatement clearly stated.

16 Certificate of employment if previously employed

Certificate of explanation documets of the applicant's visiting Japan if he/she has visited in Japan before.
Certificate of training / working if applicant has visited Japan for training / working purposes. Please submit a document the clarifies the content, period of employment, financial compensation, and name of institution where the applicant trained or worked.

17 Certificate of reinstatement after completion of the course.

Please submit the authentic act of of the family relationship and copy of the household registration book writing pages and ID card.

18 Certificate of dispatch / reinstatement if being sent to study by the present employer of returning to the present employment.

Please submit a certificate of income taxpaid issued by tax office.

19 Docements of entering Japan previously

Please submit a certificate issued by a bank which is capable of transmitting money to abroad.
Certificate must be officially authorized, and must include the address, phone number, fax number, the name of bank.
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20 Household registration book and ID card

21 (In case of an applicant self-bear school expenses and the cost of living)Certificate of income tax paid or certificate of annual income.

22 (In case of an applicant self-bear school expenses and the cost of living) Certificate of income tax paid or certificate of annual income.

About the payment Provision of payment and restoration

"The payment of new students is written as follows but the final expenses include of dormitory fee (depends on the dormitory you are going to stay) is all difference depends on the person, so please make sure the bill we issued, and pay it in full.
After confirmation of the payment, the preparation of acceptance of students (such as purchase of text books, arrangements of the dormitory rooms, procedure of health insurance) will be transacted."

The part of fee is going to be returned under the situation as follows

1. In case that COE is not granted.
→All money paid except admission fee (20,000 JPY) will be returned.
2. In case that the applicants did not apply to abtain VISA even COE was granted.
→All money paid except admission fee (20,000 JPY) and entrance fee (100,000 JPN)
※Please return COE and admission certificate
3. In case the applicants were not able to come to Japan due to the denial of VISA even they applied at the diplomatic establishments abroad.
→All money paid except admission fee (20,000 JPY) and entrance fee (100,000 JPN)
※Returning the admission certificate and proof that visa was not issued are required.
4. In case the applicants declined the admission before coming to Japan.
→All money paid except admission fee (20,000 JPY) and entrance fee (100,000 JPN)
※Confirmation that the visa has never been used and already expired is required.
5. In case the applicants came to Japan as students and drop out of school.
→All money paid include of dormitory fee or any other expense are not going to be returned.
※But if you have inevitable reasons for that, we would like you to explain the reason. and, there are case of returning the part of money following discussion. (The final discision is entrusted to the headmaster of our school.)

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Documents to be submitted by the bearer of expenses (regarding school and living expenses)

If the expense bearer lives abroad

1 Letter of paying expenses

The excpenses bearer must fill in the form in his/her mother tongue. (Documents written by someone other than the expenses bearer will not accepted.)

2 Certificate of relationship with an applicant

In case of paying expenses by family, it is required to prove the relationship between the person and an applicant such as birth certificate.
In case of paying expenses by other than family members, it is required to prove the relationship between the person and applicant such as pictures or letters.

3 Certificate of employment

Please submit a copy of company / business resister if the expense bearer is a company representative / executive.

4 Certificate of annual income.

Certificate of annual income for last three years is only admited.

5 Certificate of income tax paymet

Please submit a certificate of income tax payment issued by tax office.
Certifaicate of income tax payment for last three years is only admitted.

6 Certificate of bank balance

Please submit a certificate issued by a bank capable of transmitting money abroad.
Certificate must be written on letter head, and must include the address, phone number, fax number, the name of bank.
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7 A copy of bankbook of No.6

The explanation of formation which had been presented by bank balance (No.6) for last three years to show how you intend to manage the payment of applicant's expenses.

8 Explanation of funds formation process

If the expenses bearerlives in Japan

1 Letter of paying expenses

The excpenses bearer must fill in the form in his/her mother tongue. (Documents written by someone other than the expenses bearer will not accepted.)

2 Certificate of employment

Please submit a copy of company
business resister if the expense bearer is a company representative / executive.

3 Certificate of annual income.

Please submit one of the following documents instead.
Certificate of residential tax or income tax paid, stating the amount of gross income.
Copy of the certificate of Taxation from the source of income or certificate of final income tax return. (in duplicate)

4 Certificate of bank balance

Please submit a certificate issued by a bank capable of transmitting money abroad.
Certificate must be written on letter head, and must include the address, phone number, fax number, the name of bank.

5 Stamp registration

Copy of a family register if the expenses bearer is related to the applicant by blood.
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If the expenses bearer is not related to the applicant by blood, please clarify the relationship with the applicant.

6 Certificate of relationship with an applicant

If the expenses bearer's family members are foreig nationails in Japan, please submit a residence card for foreigner.

7 Resident resistration on which the name of all the expense bearer's family members are listed.

If the expense bearer is a company or public corporation.

1 Letter of paying expenses

The person in charge must fill in the form under his
/ her hand and seal. (Documents eritten by someone other than the expense bearer will not be accepted.)

2 A copy of company / business register

if accepting from the related company.

3 Statement of accounts

Please submit a certificate issued by a bank capable of transmitting money abroad.
Certificate must be written on lette head,
and must include the address, phone number, fax number, the name of bank.

4 Document for clarifying the relationship between the applicant and the company which bear expense.

5 Certificate of bank balance

NoteFor April intake, please submit all the documents for application which are made after August of the previous year.
For October intake, please submit all the documents for application which are made after February of the same year.
A Japanese translation must be attached to any document written in any language other than Japanese.
A translator's signature and contact address must be written on Japanese translation.
If documents other than those listed above are requested at the time Status of Residence is being reviewed, pleasesubmitas quick as possible.

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